Privacy policy

Privacy policy

Registry information according to Personal Data

The administrator of the register

Juoksengi byaförening

Contact person

Kai Metsävainio
Swim the Arctic Circle

Name of the register

Swim the Arctic Circle customer register

The purpose of the register

Customer information is used for registration, billing, and marketing. The registration information may be in the reservation system, billing system and / or newsletter delivery system.

Data content of the register

The register may include some of the following information from customers:

  • name
  • gender
  • age
  • nationality
  • telephone number
  • address
  • e-mail
  • information on registration
  • invoiced services

Sources of information

The customer information can be obtained from the customer at the time of booking at the organization's premises, through the registration system Race|Result or by subscribing to the newsletter.

Payment information

We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information.

The use of the register

Personal information contained in the customer register will be used for customer relationship management, billing, and marketing if the customer has given it permission.

Disclosure of information

The information may be disclosed and transferred to the registry administrator or its subcontractors, subject to the limits set by the Personal Data Act and the EU Data Protection Regulation, as well as the authorities in statutory cases and any possible acquisition. Data will not be transmitted outside the EU or EEA, but should such a need be implemented under the terms of the EU Privacy Regulation.

Storing the register

The customer archive records are stored in Sweden or in any other European network server or service. The customer register information or parts thereof are only available to staff performing a task requiring that registry or system to be used. The registration information may also be technically visible to the technical support of the system administrator, but the support always works as a controller and handles the information confidentially and only on behalf of the registrar.

Right of inspection

The user has the right, upon request, to check the information that is stored in the register or in the registers. To check other information, the user must contact the registrar.

Correction of information

The registrar rectifies, removes, or supplements any unauthorized, unnecessary, defective or obsolete personal data contained in the register for the purpose of processing on its own initiative or at the request of a registered person. The customer can update his / her own data in the reservation system, otherwise, the data subject must contact the person responsible for the registry to correct the information. 

Prohibition right

The customer has the right to delete the information from the customer register by sending the removal request by e-mail or by sending the signed request to the registrar's address. The customer may also deny direct marketing.

Notification obligation

The controller shall inform the supervisory authority of the security breaches of personal data within 72 hours. If the breach is likely to have an adverse effect on the data subject, the registrar must also notify the registrar of the incident. 

Cookies used at this website

The company's website also has cookie files that identify a user's browser and thus allow different site functionality for the site user. The site allows also third-party cookie files, that is, in practice Google Analytics for visitor tracking, which uses cookies to measure traffic to this site. Additionally, social media add-ons (Facebook and Instagram and YouTube) that are available on the site can use cookie files to target add-ons or advertisements on the site, such as Facebook Pixel or Google AdWords. Cookie files are automatically handled by the registry administrator in the site publishing system and the registrar cannot identify the individual user on the site.

A user of the site may choose to block cookies in their own Internet browser, but at that time we cannot ensure that the site's functionality is available to the user. The user can clear the cookie files themselves from their browser, according to the Internet browser's instructions. For third-party cookies, some service providers offer applications that can prevent the use of cookies.

When the user accepts the use of cookies on this site, the cookie will last for 30 days, after which the user will receive a new question.

We use cookies on our website. Some of them are essential for the operation of the site, while others help us to improve this site and the user experience (tracking cookies). You can decide for yourself whether you want to allow cookies or not. Please note that if you reject them, you may not be able to use all the functionalities of the site.